management Archives - GoFleet Tracking

Fuel Management Systems: How to Get Ahead

Posted on April 14, 2022 | by Alexis | Leave a Comment

Like it or not, fuel is the biggest expenditure for efficient fleet management. A custom fuel management system is the perfect solution to understand gas consumption within your fleet.

Many fleet managers are incorporating fuel management systems into their daily operations. Leveraging telematics technology offers valuable insights into fuel usage and allows you to optimize this valuable asset across the board.

A fuel management system enables fleet managers to track fuel usage patterns across their fleet. A typical automated fuel management system includes onboard hardware such as vehicle telematics units, data loggers, sensors, and cameras, as well as an in-office analytics dashboard and fuel management software.

Extra integrations and mobile apps are also popular features of these systems.

Without a fuel management system in place, managers often find themselves overspending on fuel and repairs, and drivers may run out of fuel as the result of a misgauged fuel meter or taking trips without optimized routes.

What Are the Benefits of a Fuel Management System?

Fleet management is comprised of a number of factors outside of vehicles; there are operating systems, assets and expenditures to take into account.

A fuel management system allows fleet managers to monitor asset usage for gasoline, diesel, truck repairs and maintenance services. These systems also generate compliance reports, limit operational risks, provide real-time fuel consumption data, and optimize fuel allocation, giving managers a truly holistic overview of their fleet.

Benefits for Fleet Managers

According to a recent study, aggressive driving increases fuel costs by up to 30%. The study also notes that unsafe or aggressive driving behaviours in urban areas drive air pollutant emissions up by 40%, regardless of the road grade.

With a well-developed fuel management system, fleet managers can track data like fuel usage, road grade, operational risks, real-time trip statistics, fuel consumption data, fuel allocation, and much more.

This data can also help them improve route planning and asset utilization, develop more effective vehicle maintenance schedules, and gain holistic insights into fuel economy.

Benefits for Drivers

Drivers benefit from data sets provided by fuel management systems as well. For example, refueling alerts, streamlined receipt/expense management and route optimization all offer drivers a safer, more efficient trip.

Fuel theft and unauthorized use of fuel continues to be a persistent issue, so ensuring that each and every fleet vehicle has a monitoring system in place can save your drivers from suspicion.

No matter what your fleet does, what products or services they deliver, or how many vehicles are involved, fleet management is an important tool that can help optimize assets and minimize expenses.

Why are Fuel Management Systems Important?

Small issues can become serious ones if not repaired in a timely manner. According to Intellias:

Flat or under-inflated tires can reduce mileage by up to 30%
Engine problems reduce mileage by 4% on average
Faulty oxygen sensors cut up to 40% off mileage
Brake drag can also affect driver safety and fuel consumption.

A fuel tracking system can track anomalies in your fleet’s fuel consumption, which can be either indicative of potential maintenance issues or the result of driving behaviour.

With detailed and real-time data on fuel usage and expenditures, a fleet manager can ensure that assets are properly distributed, repairs are managed as needed, and that drivers are supported and well-prepared to do their jobs.

Many mechanical issues can impact fuel consumption, including the amount of fuel used, mileage, the quality and safety rating of your engines, the cost of fuel, and repair services.

Having a properly developed fuel management system can help mitigate these risks and expenses not only by giving you a window into your fleet’s performance, but by protecting your drivers and overall fleet performance.

The more advanced these systems become, the more predictive they can be, which means you can identify the best scheduling sequence for vehicle repairs.

Fuel management systems can mitigate logistical issues, and in many cases can prevent them from happening in the first place.

How Can I Create a Fuel Management System?

Developing and installing a custom fuel management system is no easy feat, but the professionals at GoFleet can help you build a regulatory monitoring system designed for your fleet’s specific needs.

Whether you need to measure fuel levels in real-time, identify fuel consumption patterns per vehicle or detect fueling locations, a fuel management system will enable you to do just that.

The priorities for any fuel management system are convenience and control. If you’re looking to install a fleet management system for your team’s vehicles, contact us at GoFleet for a consultation today.

There’s No Room for Error When Transporting Vaccines

Posted on October 13, 2020 | by Anna | Leave a Comment

The COVID-19 pandemic has affected everyone’s day to day life and significantly disrupted businesses’ routines and operations. People are all anxiously hoping for an end to the crisis and a return to normalcy, as soon as possible.

After months of patiently waiting, everyone remains cautiously optimistic that a vaccine is on the horizon – in the near future. The only question is when will it be widely available? By asking the question “when”, we don’t mean when the vaccine will be ready or approved, but rather when will the majority of the population have access to the vaccination.

Distributing and transporting vaccines tends to be an even greater challenge than the development of vaccines. The fragile characteristic of medical logistics and strict transporting requirements, especially on a global scale, is very problematic.

The Logistics Challenge For Vaccines

The logistics network capacity, especially cold-chain network capacity, is simply not enough to support distribution at this scale. Vaccines are temperature-sensitive high-value commodities. They are required to be transported in a climate-controlled environment, from beginning to end, to protect the quality and the effectiveness of vaccines.

The difficulty of cold-chain transportation is that each tool and equipment used in the logistics system must be specialized to meet the rigid cold-chain regulations and laws. Any breach in the cold chain could result in the whole batch of vaccines being unusable – an expensive mistake that no logistics company can afford to make.

What makes the transport process of the COVID-19 vaccines even more challenging is that some COVID-19 vaccines require a significantly more stringent transport environment than the conventional vaccine. Conventional vaccines are usually stored at temperatures between 2°C and 8°C, while some COVID-19 vaccines require to be transported at temperatures below -80°C.

This further poses obstacles to logistics companies as only a small subset of available logistics infrastructures and equipment can handle these kinds of transport requirements.

Furthermore, vaccines are usually shipped within the belly hold of the passenger aircraft rather than the dedicated cargo aircraft as it can help vaccines get closer to the final destination. The reduction of commercial passenger flights due to low demands and global travel restrictions caused by COVID-19 create more chaos in the distribution chain, forcing specialized freight trucks to play a greater role in moving vaccines to rural or remote locations.

Vaccine Storage And Transportation Guidelines

All levels of government and health authorities have set out clear guidelines and rules on how to safely store, transport, and handle vaccines. Vaccines transporters and couriers have the responsibility to protect vaccines from heat, excessive moistures, light exposures. Couriers should designate trained individuals to manage and monitor the entire process of vaccine transportation.

Protecting the cold chain’s integrity is the top priority of any couriers, and couriers should be equipped with the appropriate equipment, vehicles, and tools to prevent any temperature breach.

Truck vehicles with a dedicated insulated storage container equipped with thermometers and fail-safe door closing mechanisms should be used to transport vaccines. Vaccine temperature must be maintained within a certain range dictated by vaccine manufacturers’ instructions throughout the trip. The door of the truck container should be kept closed as much as possible.

It is important for couriers to monitor and keep track of temperature periodically to ensure that the cold chain is maintained. A temperature log that documents the vaccine temperature along the trip should be kept for future inspection or review. Couriers must report any cold chain accidents or breaches that occurred during the trip to the local public health department seeking further instructions on vaccines’ use or disposal.

Transporting Vaccines: Leveraging Telematics With Limitless Functionality

Temperature Monitoring Sensors

The complexity of the vaccine cold chain makes it difficult for humans to monitor and keep track of the whole process, and this is where telematics technologies supports the movement of temperature-sensitive cargo. Precision temperature sensors are the key tool in collecting and providing accurate ambient temperature reading of the container to the drivers and fleet managers.

This is different from the traditional temperature monitoring sensors that only measure the blower output air temperature. Ambient temperature reading provides a much more accurate representation of the actual temperature in the trailer as it takes into consideration the conveyor effect of cold and warm air variations caused by opening and closing doors. Smart temperature sensors also have one huge advantage over traditional technology – thanks to its high digital connectivity. Drivers and fleet managers can receive real-time updates and alerts of container temperature, so early intervention could be taken when a problem happens.

Moisture and Humidity Monitoring Sensors

Temperature is not the only metric that matters when transporting vaccines; moisture and humidity are the other two essential metrics to consider and monitor when moving vaccines. This is especially critical when transporting vaccines in high humidity regions, where there is a risk of moisture damage caused by condensation. Modern-day telematic sensors have functionality to measure, analyze, and report these readings in real-time to drivers and fleet managers, offering them a comprehensive look at trailer status.

Motion Detection And Optical Sensors

Frequent opening of the trailer door is one the top factor resulting in a cold chain breach. The trailer’s temperature can drastically change within a short period as warm air flows into the container when leaving the door open. For example, studies have shown that temperature can fluctuate up to 10°C when doors are left open for 5 minutes.

The governmental guidelines recommend that couriers should keep the door locked as much as possible to reduce the introduction of warm air and direct sunlight to the trailer. This is why optical sensors and motion detection sensors are necessary tools in helping drivers and couriers to monitor door status. They can immediately notify drivers and fleet managers in case of a door problem, lock failure, or improper door handling. Because of these sensors’ high sensitivity, any slight changes in the ambient environment could be captured and automatically reported to drivers and fleet managers so proper actions could be taken, avoiding expensive mistakes.

Smart Analytics And Troubleshooting System

When a temperature breach happens, couriers and fleet managers need to react and identify root causes to prevent further damage and financial loss quickly. However, finding the root causes might not always be an easy process, as there could be many factors contributing to a cold chain accident.

Having a smart telematics solution package can simplify the troubleshooting process and save valuable time and money for couriers. Many telematics tools that focus on temperature monitoring can provide real-time analytics of historical data and generate cold-chain custody reports. Fleet managers can even access and retrieve historical data from anywhere and identify issues.

Generating and keeping a copy of the cold chain custody report is also a mandatory step in fulfilling regulatory requirements. Preparing a historical record of the trailer’s temperature is required for any potential inspections, and the telematics solution completes all the data organization and analysis for you automatically.

Cloud-based Data Storage Solution

The advanced cloud-based data storage solution included in telematics solutions ease the process of storing complicated data history and all the paperwork. The combination of smart hardware and convenient software shape an uninterrupted connect workflow giving drivers and fleet managers maximal visibility and control of key assets.

Best of all, all the temperature monitoring sensors, humidity and moisture sensors, optical and motion sensors are integrated into one simple plug-and-play tracking device that is low-cost and easy to install. Installation can usually be completed within minutes, eliminating any impacts on your fleet operations.

The transportation and distribution of COVID-19 vaccines require a collaborative global effort between all levels of transport chains. A small mistake in the cold chain transport can undermine the quality and effectiveness of the entire batch of vaccines, costing businesses and couriers substantial money.

Investing in smart temperature monitoring and asset tracking solutions can help businesses and couriers avoid making expensive mistakes and accidents and accelerate the safe distribution of COVID-19 vaccines across the world.

Did our piece about transporting vaccines interest you in learning more about how telematics technology can help your fleet? Speak with one of our cold chain tracking specialists to see how to upgrade your fleet and technologies to prepare for the upcoming challenge.

A Strategy To Reduce Fleet Collisions

Posted on April 27, 2020 | by Anna | Leave a Comment

When businesses require a fleet of vehicles to move their products from one location to another, it’s critical that they are focusing on promoting safety while on the road. When they are not doing this, sometimes drivers can accidentally drive in dangerous ways. Putting everyone on the road around them at risk. With technology improving to boost safety and reduce fleet collisions, managers and business operators must use it to their advantage.

Where The Concern Comes From

Any vehicle accident is concerning. However, when a commercial motor vehicle is involved, sometimes the outcome of the incident can be much worse. As the size of the vehicles and the cargo carried are factors into making the collision worse for all parties involved, it sheds light on why commercial trucking is considered to be in the top 10 most deadliest jobs. In fact, in 2017, FMCSA reported that there were approximately 450,000 police-reported crashes involving large trucks.

With the most common fatal accidents being transportation incidents, managers and drivers themselves can’t be forgoing certain precautions to reduce the risk of collisions and accidents. Below we list various ways fleet employees at every level can do their part to reduce fleet collisions. These tips must remain top of mind as by 2030, it is predicted that road crashes will be the fifth leading cause of death in the U.S.

Commitment From Management

Firstly, in order to reduce fleet collisions, there must be a specific level of commitment from management in regards to maintaining safety. This means that management must continually put the right enforcement in place. This can vary from strict policy to the adoption of new technological solutions, and everything in-between – all of which we touch upon later in this article.

How Managers Can Reduce Fleet Collisions In Their Fleet

Enforcing Strict Policy

Strict policy enforcement by management is critical to lowering the risk of collisions in fleets. As fleet drivers represent a business, they must act responsibly and abide by company policy at all times. This includes when commercial vehicle drivers are behind the wheel of a company vehicle as they travel to a new work site or when they are delivering cargo. Such policies should look to reduce any risky behaviour like; distracted driving, driving under the influence (regardless of if the substance is legal), driving tired, or even driving over the set hours-of-service (HOS) in your country.

While some of these policies could be hard to enforce and rely largely on trusting your drivers, it’s important to know that there are technological solutions available to help you! When monitoring the behaviour of your drivers, there are innovative dash camera solutions available that use facial recognition to watch facial movements as well as the vehicle movement on the road. So when a driver appears to be distracted, under the influence (swaying over the line), or even tired, managers can be notified to make contact with the driver to ensure they are okay to drive. As well, many ELD and GPS tracking tools like the GO9 device are designed to track not only driver movement, but compliance to HOS. So drivers are well aware whether they are compliant.

Pre-Trip Inspection And Proper Maintenance

In addition to enforcing strict policies, managers must also reiterate the importance of keeping company vehicles in tip-top condition. This includes not only educating drivers on how to perform proper pre-trip inspections of vehicles, but scheduling maintenance so all commercial motor vehicle parts are in good condition, are working properly, and are safe to use. Doing this can lower the risk of a collision (that is caused by malfunctioning or broken parts). Such inspections should look at visually checking the engine, checking fluid levels, the wheels, the brakes, and more. A more extensive list about what should be checked can be found here.

If a vehicle is placed on the road when there is a pending problem that requires repairs, it places the driver and others around the vehicle at risk. One way to combat the issue of poor maintenance is to use a maintenance management software solution. Solutions like Zendu Maintenance monitors not only the activity of the vehicle but it places the data in algorithms to determine and schedule when preventative maintenance should happen.

Proper Incident Investigations And Training

As briefly mentioned, to reduce fleet collisions, managers must not only offer the right training, but complete proper investigations into driving incidents when they are reported. This includes using all of the available data and reports to determine what the cause of the incident was and put efforts in place to reduce the likelihood of a similar incident happening again.

For example, if an incident occurred because your driver was distracted and speeding while on the road, you can review dashcam footage as well as engine data to confirm the speed they were travelling at, as well how they were distracted (whether they were looking at scenery or even a mobile device). After this is confirmed, the information can allow for a new training module to be created and assigned to the driver to complete. This ensures that they are aware of how their behaviour puts themselves and others around them at risk, while showing how they can act more safely.

Encouraging Safe Driving Habits

Similar to the above tip of management conducting proper investigations into driving incidents and implementing new driver-focused training, management must also encourage overall safe driving habits! This means constantly having drivers review training material surrounding this topic, sending out internal communication with tips or even conducting one-on-one driver driving to highlight poor driving trends that are happening.

Some safe driving habits that can reduce fleet collisions are:

Following distance while driving
Maintaining visibility
Anticipating turns
Keeping attention forward

Tech Adoption Via Telematics

The last way management can reduce fleet collisions is to adopt and embrace new technologies. This not only speaks to hardware solutions that have been designed to boost safety (such as dash camera solutions or electronic logging devices) but telematics software solutions as well! While some newer commercial motor vehicles are being fitted with such innovative tools while at the factory through OEM (original equipment manufacturer) programs, it can still happen for fleets with older vehicles. There are now a number of simple-to-install plug-and-play style devices that can have software solutions integrated via satellite connectivity. Such hardware and software can automatically collect data about the trip route and driver behaviour so management can always know how their drivers are performing. So when an incident happens and management is alerted by the telematics solution, they can quickly and efficiently address it. Not to mention, there are innovative devices that can be installed within vehicles to monitor the road ahead, alerting the driver if the sensors detect a possible collision coming.

Safety should always be a top priority in fleets regardless of their size or purpose. Whether the driver is transporting large amounts of cargo or the driver is a technician who is travelling to their next site visit, you can’t risk them behaving dangerously on the road. With the above tips management should have the right insight to begin to reduce fleet collisions. However, if you’re looking for a little more guidance in how you can increase safety in your fleet to reduce accidents and dangerous behaviour, contact us today! With our experience and knowledge of nearly every industry, we’re confident that we can address all of your safety concerns with cutting edge technology.

Tag: management